Sharing a Documentary Pilgrimage
UIA -- Saur Relations 1982-2000
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Produced as a contribution to the Festschrift for Prof. Dr. Klaus Saur
in July 2001.
Also distributed under the title: Historical review of UIA collaboration
The Union of International Associations (UIA) has been engaged in a range of
documentation modes and initiatives since its origins in 1910 under the inspired
leadership of the Belgians Paul Otlet and Nobel Prize winner Henri La Fontaine.
It was in June 1973 that I was first contacted by Klaus Saur suggesting a meeting
to discuss mutual interests of UIA and Verlag Dokumentation München. The first
visit seems to have taken place on 5th July 1974 and the follow-up was focused
on distribution of UIA publications in Germany and a display at the Frankfurther
Buchmesse 1974. As publishers, our relationship remained for a number of years
one of publisher-distributor.
It was only in mid-1982 that I asked Klaus Saur whether he would be interested
in publishing the Yearbook of International
Organizations - following the UIA's unsatisfactory experience publishing
the 19th edition through the International Chamber of Commerce (Paris). Agreement
was rapidly reached -- with expansion from the single annual volume with ICC
into a three-volume annual edition from the 20th edition in 1982, considerably
increasing the number of pages. The two additional volumes were considered experimental,
but sales justified their continuation thereafter. At the same time arrangements
were made for K G Saur Verlag (KGS) to distribute the quarterly International
Congress Calendar. Data for both publications was processed into film for
many years via the UIA sub-contractor Computaprint (London) - later to become
a subsidiary of Reed-Elsevier.
Another aspect of the UIA's extraordinary relationship with Klaus Saur also
became evident at that time. On leaving a meeting in Brussels, at which contractual
details were finalized in 1982, I asked him whether he was aware of an earlier
initiative resulting in the UIA publication in 1976, of the Encyclopedia
of World Problems and Human Potential. This had been jointly financed by
Mankind 2000, directed by James Wellesley-Wesley with the participation of Robert
Jungk - whom Klaus Saur knew well. Klaus took a copy of the Encyclopedia with
him on the plane. The following morning he telephoned to propose that KGS produce
a new edition.
This proposal led to the publication of a further three new editions of the
Encyclopedia: the single volume 2nd edition in 1986, a two-volume 3rd edition
in 1991, and a three-volume 4th edition in 1994-5. The extraordinary flexibility
and flair of Klaus Saur was evident in the "evolution" of the 4th edition -
initially conceived as a two-volume publication (World
Problems and Human
Potential). Late in the editorial work it was collectively, and suddenly,
decided that a third volume of the Encyclopedia would be produced on Global
Strategies in response to the world problems). The editorial work on this
volume was significantly funded by James Wellesley-Wesley once again. However,
from a commercial point of view, it was clear that KGS was not making a fortune
out of these unconventional publications. Indeed it is somewhat of a miracle
that both KGS and UIA were prepared to tolerate projects that could only survive
through "creative" financing - and the enthusiasm of both editorial and production
The early success with the Yearbook encouraged Klaus to respond to UIA suggestions
to produce a series of Guides to International Organization. Four were
produced in the period 1984-5: African International Organizations; Arab-Islamic
International Organizations; International Organization Abbreviations
and Addresses; and Intergovernmental Organization Directory. Klaus
was right. They were not destined to be a success - but his willingness to experiment
with the UIA remained undaunted.
The same period saw the publication of the first (and only) volume in a heroic
new series to document the statutes of international nonprofit organizations.
Volume 1 of the International
Association Statutes Series appeared in 1984. The data capture was done
in an extraordinary kamikaze operation by a group from the Institute of Cultural
Affairs International (Brussels), who subsequently produced a three volume Directory
of Rural Development (1985-8) through KGS.
Another venture was the publication of Who's
Who in International Organizations - of which the UIA had produced a mini-precursor
in 1962? The 1st edition appeared in 1992; a second was to appear in 1995;
the third in 2000 (in 3 volumes); a fourth is in preparation for 2002..
In parallel with these various paper products, the capacity of computers to
totally transform editorial work and production operations became increasingly
evident - and remained a continuing challenge. In mid-1985, UIA computer files
dating from 1974 were transferred to an in-house network - one of the first
in Belgium. This was to totally transform editorial work. The transformation
was achieved with technical assistance from the Institute of Cultural Affairs.
In 1986, the Yearbook post-editorial data processing at Computaprint (London)
was received the Printing World Award of Her Majesty's Stationery Office "for
the most innovative application of computers to typesetting".
These technical successes were a stimulus to the wonderfully flexible project
dialogue with Klaus Saur, whether directly or through Manfred Link. The early
1990s was a period when the possibility of reference books on CDs was under
very active review by many. There was much dialogue with Klaus and Manfred --
and with KG Saur Verlag partners in the USA who had experience with this technology.
Just as the Encyclopedia production had been used as the first test
of computer editing and typesetting, it was used by the UIA to test CD technology
- leading to the production by KGS of Encyclopedia
Plus in 1995. Klaus manifested his qualities of patience in response to
UIA insistence that a cut price variant be simultaneously marketed. Finally
in 1996 the first annual edition of the Yearbook
appeared on CD in parallel with the book edition - with UIA supplying the
master disk based on Folio software. Experiments were subsequently made with
extension of the content into multilingual formats, notably by including in
1997 the Annuaire des Organisations Internationales (translation funded
by governments of francophone countries). These experiments were subsequently
abandoned in favour of the English-only product with multilingual indexes --
but also including the Who's
Who in International Organizations. In 1996 the Yearbook was also extended
to four volumes with the publication of the first edition of a Bibliographic
Volume: International Organization Bibliography and Resources
This period saw many transformations in the relationships between KGS, Bowker-Saur,
Reed-Elsevier in which Klaus too a variety of roles. Ironically both UIA's key
sub-contractors, Computaprint and Folio, became part of the Reed-Elsevier group.
From 1996 however UIA no longer provided data for film production through Computaprint
but through Microcomposition (Munchen) a sub-contractor of KGS that made use
of the Revelation software central to UIA's data management flexibility. These
transformations have been followed in the autumn of 2000 by the sale of KGS
by the Reed-Elesevier group to Thompson/Gale - a prime UIA competitor with respect
to the Yearbook series. It has been the skills of Klaus that have ensured the
continuity of the UIA relationship with KGS under these unique circumstances.
Vital to the stability of this productive relationship over such an extended
period of time has been the unusual style of Klaus Saur - very much in the tradition
of the creative publisher, attentive to quality, valuing editorial content,
and respectful of editorial expertise and technical competence. This contrasts
starkly with many conventional approaches to publishing where short-term financial
margins and returns dominate most decisions. Ironically it is the qualitative
partnership relationships - now that they have become rare -- that are increasingly
extolled by management gurus as the way of the future.
The fecundity of the relationship is further illustrated by the production
of an International Biographical
Dictionary of Religion (1994) that was extended and transformed into a World
Guide to Religious and Spiritual Organizations (1996). This was followed
by a World Guide to Logotypes,
Emblems and Trademarks of International Organizations (1997) that represented
the first joint excursion into image production and indexing - with a number
of unusual features.
These more recent years also saw the emergence of the Internet, Web diffusion
of information, and the many new challenges to producers and distributors of
information faced with subsidized competition. Klaus was very canny, to use
a Scottish term (possibly of German derivation), in his response. His long experience
of the publishing world enabled him to avoid the traps into which many fell.
For that the UIA is extremely grateful to him as it experimented independently
from 1998 with web distribution of the Encyclopedia
databases as a marketing entry point to the Yearbook.
In the light of these tests, it was therefore with the greatest prudence that
Klaus finally agreed in 2000 to commence distribution of Yearbook
Online in parallel with both the CD and book versions of the Yearbook. The
has now made it possible to hyperlink together all the UIA database entries
(organizations, problems, strategies, biographies; bibliographies, meetings,
human development, values) within the Web environment. The arrangements between
KGS and UIA in this respect could only be viable with the mutual confidence
and trust of which Klaus has long proven to be the prime guarantor.
A new agreement in 2001 adds a statistical/graphics
volume into the Yearbook series (now to be 5 physical volumes) - the first
addition since the arrangements began in 1982. This makes the total number of
pages published through the UIA-KGS agreements enabled by Klaus Saur close to
120,000 -- bringing the total number of characters published close to one billion
(depending on Manfred Link's verification)! Truly a fruitful partnership of
which Paul Otlet would
The only factor to cloud this positive picture, in Klaus's eyes at least, seems
to have been the quality of the coffee offered to him at the UIA Secretariat!