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1977

Organizational Forms in Response to Complexity

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Part C of Complexity: its constraints on social innovation. Preliminary report for Group 2 on behalf of Mankind 2000 for the Journées d'Etudes (Paris, 28-30 mars 1977) of the International Foundation for Social Innovation. Published in Transnational Associations 29, 5, 1977, pp. 178-183 [PDF version][French version]

The two earlier papers in this series appeared in the April issue of Transnational Associations. Portions of this paper will appear as International organization networks: a complementary perspective in Paul Taylor and A J R Groom (Eds) International Organizations; a conceptual approach, 1978. The original appendix to this paper appeared in a forthcoming issue of Transnational Associations together with other materials on the distinction between "systems" and "networks".


Introduction

As the following quotations make very clear, there is now a widespread recognition our institutions are unable to respond adequately in the face of the increasing complexity of their environment, particularly since they are handicapped by the attitudes and consequences of their own traditional approaches to such stresses :

These quotations do not however make what kind or organizational forms would be most appropriate to this complex environment or. more important, how to facilitate the continuing emergence of more appropriate organizational forms in response to the changing configurations of the problems they seek to encompass. To fulfil its function, any such facilitative open-ended process needs to avoid pre-defining the nature of the forms to which it will give rise. Whilst at the same time providing a context from which such forms can emerge.

One of the sources quoted above recommends that :

In order to sustain our complex societal system, we may systematically reconstitute massive bureaucratic Structures into organizations with relatively autonomous subsystems (in effect, decentralization). This adaptive form of organization would seem better suited both to cope with complex tasks and to provide more satisfying work for the people involved . (Changing Images of Man. p. 232).

This is only one component of a possible solution however and ignores the unresolved question of the nature and dynamics of the linkages to be maintained between the decentralized units and how to enable the use of centralization when it is appropriate. The problem is clarified in the following :

The map of organizations or agencies that make up the society is. as it were, a sort of clear overlay against a page underneath it which represents the reality of the society. And the overlay is always out of phase in relation to what's underneath; at any given time there's always a mis-match between the organizational map and the reality of the problems that people think are worth solving... There's basically no social problem such that one can identify and control within a single system all the elements required in order to attack that problem. The result is that one is thrown back on the knitting together of elements in networks which are not controlled and where network functions and the network roles become critical . (Donald Schon. Beyond the Stable State; public and private learning in a changing society. London. Temple Smith. 1971).

The key questions therefore concern the nature of any alternative organizational forms which might be usefully explored and the problems of facilitating the emergence of organizational networks, their auto-galvanization, their transformation into other configurations, when appropriate, or even their dissolution. (On this latter point it is important to recall that many organizations are often simply memorials to antiquated perceptions of problems).

Alternative forms of organization

1. It is a frequent complaint of those dissatisfied with existing organizations that most of these bodies are based on a western model or concept of organization. As such it is claimed that they do not reflect the style, practice or tradition of organization in non-western societies. This said, however, the formal organizations in such societies tend to differ very little in structure from the western model, except perhaps in the degree of direct or indirect government influence on their activities. Whether organizational forms currently emerging from the Chinese social experiment, for example, could be employed in other contexts is a matter for attention, but there seems to be little evidence of any widespread use of such distinct forms.

2. There has been much discussion of the forms of organization which could result from increased worker (or student, etc.) participation in management. Whether such forms are sufficiently distinct to result in the desired improvement m ability to respond to a complex environment is a matter for discussion.

3. Deliberate efforts have been made in some cases to create minimally structured organizations which blur into formal networks of individuals groups or institutions. The Club of Rome is one example. The conditions under which such forms are appropriate need to be clarified, as well as the specific possibilities of minimal structuring. Note the commune- type experiments.

4. The pattern of links between organizations across geographic bounderies or fields of concern may be such that the resultant network effectively constitues a loose organization in its own right but at a different level. Such "organizations emerge without being deliberately designed and created". It would be useful to know how this process could be facilitated.

5. The relations between members in an organization are conventionally governed by statutory and procedural provisions detailed in appropriate documents. With the advent of computer data networks linking widely dispersed terminals, a new form of computer-based organization is emerging. The rules governing the interaction between the members are precisely embodied in the computer software via which the member-users interact through the data network. This technique, known as computer conferencing, has given rise to what are being called "on-line intellectual networks" . Some of these already cross national boundaries, linking many institutions (including institutional investors). Clearly the rules governing the participation of member- users can be modified to include most of those which are essential to the functioning of a normal organization.

6. The increased use of the technique noted in the above paragraph could also be accompanied by sophisticated modifications to control procedures in organizations. The current range of organizations is limited because of the need for simple voting and control procedures and easily understandable membership groups. The calculating and display power of the computer permits the use of complex weighted voting techniques to allow for a considerable variety of possible distinctions and means of safeguarding against abuse. For example, one member might be allocated 10 votes on one issue range and 70 on another, with the total votes from particular voting blocs being weighted in terms of a complex index itself governed by a weight changing at an agreed rate over the life of the organization. This would permit a much more subtle make-up of organization membership, reflecting more closely the relative interests, capabilities and qualifications of members. The variety of organizational structures would therefore increase. Such " computer-structured organizations could be successfully created from combinations of members which would currently be considered improbable or unstable.

7. The above techniques make possible the existence of organizations which only - cohere and "exist" on particular issues, or which might have a wide voting membership on one issue, but a very limited voting membership on another. This takes us to a point where the concept of art organization as a distinct and well-defined structure (other than in computer terms) is replaced by an emphasis on the potential components of a structural pattern at any one time and the stimulus necessary to call each of them into play. This formalization of inter-organizational dynamics is foreign to conventional thinking about formal organization but is close to the normal intuitive understanding of the operation of networks of small groups, informal organizations and pressure groups. (This concept of a "potential association" is discussed below as a possibility for network design).

8. Clearly the above trends would encourage the emergence of issueoriented organizations, presenting all the characteristics of a permanent formal organization except that they would be designed to terminate after a period of days, weeks or months. Such bodies might even be rapidly "created" by computer from a pool of members who have registered interest in participating in any such bodies when activated by a sufficient number of requests in response to an urgent issue. The whole procedure of informing members, registering statutes, obtaining funds and initiating action would be handled through data networks. A situation might emerge in which considerably more temporary "computer-formed" organizations of this kind existed than those of a more permanent conventional nature. Clearly this would have many implications which cannot be explored here.

Network design

Just as the distinction between an organizational system and an organizational network has not been resolved so there is a paradox involved in implying that networks can be " designed and " operated rather than that they emerge and evolve in an essentially unpredictable but synergistic fashion. (It may be that designed or operated networks should more appropriately be called systems). Whatever the case, the following represent some lines of development which merit further discussion.

1. Inter-organizational design: There is little available knowledge on inter-organizational design for the obvious reason that whenever there is any organizational initiative, there is a natural tendency to design a single organization, however large and cumbersome, and little incentive to explore the possibility of inter-organizational networks with a minimum of centralized control, if any. An editorial comment introducing a chapter of readings on " designing a managing interoganization systems states :

Given the ganizational relations, it may seem both premature and hazardous to concern oneself with normative questions of designing and redesigning interorganizational systems . (William Evan. Inter-Organizational Relations. Penguin, 1976).

The three articles included there as illustrations of potentially useful approaches, make the point that much remains to be done. One deals with strategies for resolving interorganizational conflict, the second focuses on the Antitrust Division of the US Department of Justice, and the third examines the role of computer-based communications systems in effecting inter-organizational linkages (in a product marketing context). None gets to grips with the actual design of interorganization networks and the paradox that implies. There have however been a number of studies of decision-making in an interorganizational environment.

2. Matrix organization: This approach, developed and implemented by NASA for the moon project, is a major step toward network design but fails (in that respect) since it is a single-purpose structure in which the purpose is formulated by one body. Within the matrix structure each participating body, whether controlled by NASA or not, is considered to be at the intersection of influences from other parts of the structure and itself in turn influences several others. It is a system which tends to diminish the visibility of authority and to emphasize consensus as an operative mode. Operating decisions are part of the give and take of specialized units struggling for a share of the system's total resources.

3. Ad hoc networks: The insights derived from use of a network model as a way of structuring perceptions concerning society can be used to move towards the development of an alternative style of organization. In testimony in 1975 before the Committee on Foreign Relations of the United States Senate. Alfvin Toffler outlined this possibility in the case of international associations (NGOs), in response to a question on how to organize a wide variety of interest groups into a coherent network :

The question raises extreme difficulties. When you say I mistrust world government, what I mistrust is centralization of power, and I think we should not find ourselves in a position of opposing the notion of world order based on decentralized power or pluralistic power. We have got to find an alternative structure which deals with both these questions. The ready assumption that if we can centralize power we will be able to solve our problems, is a traditional assumption that grows out of our industrial-era experience. I think it applies less and less. One of the reasons I argue the case for much more attention to the NGO's is that the NGO's form the potential for any number of temporary, mission-oriented consortia that could be brought together, whether they are environmental organizations or scientific organizations or organizations concerned with community development of food or whatever the issues are.

It is possible to put together temporary consortia to deal with specific problems. Now, in order for that to work you have to have some coordination or management. But what I am describing need not be a pyramid. Now, here is one way to verbalize the alternative organizational structure. Think of the pyramid. Then think of a thin frame, a very thin frame which is essentially coordinative, which is a thin layer of management and direction, with a whole series of essentially temporary organizational clusters of modules that have relatively short li fe spans, and among which people float quite freely. They move from one module to another rather than being frozen in a single bureaucratic niche. If we pump some funds into the non-governmental sector, we might help to create precisely this thin coordinative system at the top. We would then have a basis for a very large, very diverse, very flexible, ad-hocratic organization that could operate m the international field.

Nor does Toffler limit this technique to NGOs:

... we need to think in terms of the creation not of a single center, or a single world government that will some day govern the nations of the world, but rather in terms of a selfregulatory network of transnational institutions, multiple institutions, a polycentric system. Such a transnational network can provide a higher degree of stability for the planet than the centralized model based on a single international governmental organization... we must first recognize that the U.N. is only a tiny piece of swiftly emerging transnational mosaic or network of institutions which are part of the new super-industrial system. This network consists of thousands of organizations and millions of individuals around the world in continually shifting relationships with one another .. (Alvin Toffler, Hearings before the Senate Committee on Foreign Relations. 94th US Congress, 1st Session. 1975).

4. Potential association: An innovative response to the new operational requirements necessitated by the approach suggested by Totfler is that of the "potential association". Such an association would, as such, not have members in the conventional sense of a defined set of individuals or units of organization subscribing in common to a particular set of views. The emphasis would be switched to objectifying the tenuous concept of a group of bodies which could link together in different transient patterns under different appropriate conditions. The need to centre attention on existing organizations (with their tendency to self-perpetuate and constitute obstacles to social change) is diminished in favour of recognition of the range of potential patterns into which the component entities in the potential pool could " gel in response to new conditions.

A meaningful and dynamic social framework for conventional, "permanent organizations" is thus supplied. Thus whilst society may, with the use of an approach of this type, form a highly ordered (low entropy) complex at any given time -- satisfying short term, stability requirements -- the high probability of switching to completely different high order patterns at later points in time supplies the " randomness (high entropy) condition essential to the facilitation of social change and development in response to new conditions. In other words we have a means of ensuring high social stability at each point in time with low predictability over time, or alternatively, and paradoxically, we can think of it as a potentially (i.e. unrealizable) highly ordered situation over time which "contains" a sequence of very disordered situations. An advantage of this is that people and power groups have somewhat greater difficulty in taking up feudalistic roles in potential structures (if in fact it is possible to do so).

5. Organization tensegrity: There appears to be an unexpected formal analogy between some architectural design constraints and aspects of organization and networks design.

Architecture is no longer restricted to simple arches and domes which derive their stability by allowing structural weight to impinge on the compressive continuity of bearing members and protecting the result by occasional tensional reinforcement -- an approach which bears considerable resemblance to the conventional hierarchical organization. Instead of thinking in terms of weight and support, the space enclosed may be conceived as a system of equilibrated omnidirectional stresses. Such a structure is not supported by the lowest level. It is pulled outward into sphericity by inherent tensional forces which its geometry also serves to restrain. Gravitation is largely irrelevant (cf. R. Buckminster-Fuller. Synergetics. Macmillan, 1974).

Many parallels can be explored with the organizational development from hierarchies to networks and away from structural implications of worker (or student, etc.) participation in management). The value of this is that considerable thought has already been given to the nature, construction and stabilizing forces within the resultant architectural geodesic and tensegrity structures. It may well be that this will provide the necessary clues on how to design some useful organizational networks for those cases where the hierarchical form is no longer appropriate. (This theme will be explored in a forthcoming issue of Transnational Associations).

Some policy implications

1. Facilitation of network processes: It is clear that intra- and inter-organizational networks are growing, multiplying and evolving in response to perceived social problems and possibilities for action. These changes are in large part unplanned (and unfinanced) from any central point and appear to be self-correcting in that " excessive development is compensated by the emergence of counteracting networks. Little attention is given to facilitating this growth so that in some cases it may be considered dangerously spastic. Despite this the network of organizations (international, national, and local) of every kind and with every pre-occupation. respresents a major unexplored resource. The (synergistic) potential of this network, if its processes were facilitated, is unknown.

Possibilities for facilitating these processes include :

The elements of the strategic problem at this time include :

These networks, and others, are not static structures. They are changing rapidly in response to pressures and opportunities perceived in very different parts of the social system. As such they, and their component sub-networks, are not controlled or controllable by any single body, if only because the complexity cannot be handled by any single body or group of bodies.

2. Network strategy: The strategic problem therefore is how to ensure that the appropriate organizational resources emerge, and are adequately supported, in response to emerging pressures and opportunties. But it would seem that this must be achieved without organizing and planning such organized response -- for to the extent that any part of the network is so organized, other parts will develop (and probably should develop) which will favour and implement alternative (and partially conflicting) approaches. The challenge is therefore to develop the meaning and constraints of what may be termed a network strategy. This is an approach which facilitates or catalyzes (rather than organizes) the emergence, growth, development, adaptation and galvanization of organizational networks in response to problem networks, in the light of the values perceived at each particular part of the social system.

3. Network vocabulary: Whether amongst academics, policymakers, administrators, or other practitioners, the frequency with which " network is now used is not matched by any increasing facility in distinguishing between types of network. Because clear and simple concepts are lacking, together with the appropriate terms, discussion of such social complexity can only be accomplished, if at all, by the use of extremely cumbersome and lengthy phrases which tend to create more confusion than they etiminate. A vocabulary is required which is adapted to complexity. In the absence of such a vocabulary, debate tends to avoid discussion of issues which emerge from such complexity and concentrates on issues which can be adequately expressed via the existing vocabulary. This creates the illusion that the issues which can be discussed are the most important because of the visibility accorded them by the vocabulary at hand.

There is therefore a real challenge to the social sciences to identify concepts associated with complexity and to locate adequate terms with which to label them in their relation to systems The development of such a network vocabulary would provide a powerful means for objectifying and de-mystifying the complexity of the organizational, problem and conceptual networks by which we are surrounded within which most of our activity is embedded.



References

Stafford Beer. Managing modern complexity. In: Committee on Science and Astronautics. US House of Representatives. The Management of Information and Knowledge. Washington. US Government Printing Office, 1970

R.A. Cellarius and John Platt. Councils of Urgent Studies. Science, 25 August 1972. pp. 670-676

Centre for the Study of Social Policy. Changing Images of Man. Stanford Research Institute. 1974

William Evan. Inter-Organizational Relations. Penguin, 1976

R. Buckminster Fuller with E. J. Applewhite. Synergetics: explorations in the geometry of thinking. Macmillan, 1974

Bertram M. Gross. Strategy for economic and social development. Policy Science, 2, 1971

Erich Jantsch (Ed). Perspectives on Planning. Paris. OECD, 1969

Organisation for Economic Cooperation and Development. Science, Growth and Society. Paris OECD 1971

Donald Schon. Beyond the Stable State; public and private learning in a changing society. Temple Smith, 1971

Paul Taylor and A J R Groom (Eds). International Organizations; a conceptual approach. London, F. Pinter, 1978.

Alvin Toffler. Hearings before the Senate Committee on Foreign Relations. 94th US Congress, 1st Session. 1975

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